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Power BI Workspace Roles

Roles in workspace

In this blog, you will gain an understanding of the differences between Power BI workspace roles. Within the new Power BI workspace, there are four roles, which are:

Admin, Member, Contributor & Viewer. Let’s understand all in detail-


  • Create, edit, delete, copy and publish reports and content in a workspace.
  • Publish, Update, or Share App in workspace.
  • Access, view and interact with reports and dashboards in a workspace.
  • Configure and modify Schedule data refreshes and Gateway.
  • Add or Remove other users including other admins.


  • This role can access and interact with reports and dashboards.
  • This role can create, edit, copy, and delete items within a workspace, publish reports, schedule refreshes, and modify gateways.
  • Members of this role can also feature dashboards on the service, share items, allow others to reshare items, publish or republish an app.
  • This role is also able to add other users to the viewer or contributor role.


  • Can create, edit, delete, copy and publish content and reports within a workspace.
  • Cannot publish, update, or edit an app in a workspace unless given this ability by admins or members.
  • Cannot add or remove users.
  • Modify Gateway and schedule data refreshes.


  • Can only view a report or dashboard in a workspace, also can interact with visuals.
  • Cannot add or remove users.
  • Can read data that is stored in workspace dataflows.

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